{"id":11763,"date":"2023-08-08T15:06:05","date_gmt":"2023-08-08T12:06:05","guid":{"rendered":"https:\/\/blogs.uef.fi\/ueflibrarypostgrad\/?page_id=11763"},"modified":"2024-08-22T15:00:05","modified_gmt":"2024-08-22T12:00:05","slug":"modifying-saving-searches","status":"publish","type":"page","link":"https:\/\/blogs.uef.fi\/ueflibrarypostgrad\/1-module-the-basics-of-information-retrieval\/modifying-saving-searches\/","title":{"rendered":"Modifying &amp; saving searches"},"content":{"rendered":"\n<p>Information retrieval is rarely complete at once. Sometimes, the search and keywords have to be edited, modified and refined many times. When the search is finally successful, it is worth saving: this is how you can return to it later.<\/p>\n\n\n\t<div id=\"Limiting-search\" class=\"accordions\">\n\t\t\t\t\t<div class=\"accordion accordion-js\">\n\t\t\t\t<button class=\"accordion__button\" aria-controls=\"content-8066\" aria-expanded=\"false\" id=\"accordion-control-8066\">\n\t\t\t\t\t<h3 class=\"accordion__heading\" >\n\t\t\t\t\t\tLimiting search\t\t\t\t\t<\/h3>\n\t\t\t\t<\/button>\n\t\t\t\t<div class=\"accordion__content\" role=\"region\" aria-labelledby=\"accordion-control-8066\" aria-hidden=\"true\" id=\"content-8066\">\n\t\t\t\t\t<p>Search engines offer some easy and quick ways to limit the search to more focused results. These filters typically include the <strong>year of publication, language, format or type, topic<\/strong> etc.<\/p>\n<p>Some databases contain some non-scholarly information along with scholarly documents. In these databases it is possible to <strong>limit the result to peer-reviewed\/scholarly journals only<\/strong>.<\/p>\n<h4 class=\"wp-block-heading\">Some of the limiters are not recommended<\/h3>\n<p>Many databases offer a possibility to limit the results just to <strong>open access -publications<\/strong>. This is not a relevant filter since the university has access to a huge number of journals subject to a charge, too.<\/p>\n<p>Using the filter <strong>\u2018Full text available\u2019<\/strong> might also be too limiting, since there are many other ways to access the articles than a direct full-text -link.<\/p>\n<h4 class=\"wp-block-heading\">Adding limitations is easy<\/h3>\n<p>Limitations can be added before or after the execution of a query. This is done by activating filters from a search page (before) or from a sidebar menu in the results page (after).<\/p>\n<p>NB! In some databases the filters might remain activated throughout the whole session unless you deactivate them, and in others they might disappear when you start a new search. Follow the current situation from the search page or from the results page.<\/p>\n<p>For instance, options for limiting the list of results in Scopus database are as follows. Notice the possibility to either limit to a certain feature or exclude it from a search. This is not possible in every database.<\/p>\n<p>Limiters available at the search page are few, just the time range:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignleft size-full wp-image-9560\" src=\"https:\/\/blogs.uef.fi\/ueflibrarypostgrad\/wp-content\/uploads\/sites\/33\/2022\/07\/MOD1_prelimit_scopus.png\" alt=\"\" width=\"1057\" height=\"632\" srcset=\"https:\/\/blogs.uef.fi\/ueflibrarypostgrad\/wp-content\/uploads\/sites\/33\/2022\/07\/MOD1_prelimit_scopus.png 1057w, https:\/\/blogs.uef.fi\/ueflibrarypostgrad\/wp-content\/uploads\/sites\/33\/2022\/07\/MOD1_prelimit_scopus-768x459.png 768w\" sizes=\"auto, (max-width: 1057px) 100vw, 1057px\" \/><\/p>\n<p>On the contrary, possibilities to limit the search results set are wide. There is also a chance to quickly add a search term as a limiting factor:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignleft size-full wp-image-9581\" src=\"https:\/\/blogs.uef.fi\/ueflibrarypostgrad\/wp-content\/uploads\/sites\/33\/2022\/07\/MOD1_limit_scopus.png\" alt=\"\" width=\"460\" height=\"1005\" \/><\/p>\n<p>Watch <a href=\"https:\/\/youtu.be\/Dsu8EJ0NDbo\" target=\"_blank\" rel=\"noopener\">a video by Greenley Library explaining the use of limiters and other database tools of the Ebsco<\/a> (3:16).<\/p>\n<p>&nbsp;<\/p>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t\t\t\t<div class=\"accordion accordion-js\">\n\t\t\t\t<button class=\"accordion__button\" aria-controls=\"content-9097\" aria-expanded=\"false\" id=\"accordion-control-9097\">\n\t\t\t\t\t<h3 class=\"accordion__heading\" >\n\t\t\t\t\t\tRefining query\t\t\t\t\t<\/h3>\n\t\t\t\t<\/button>\n\t\t\t\t<div class=\"accordion__content\" role=\"region\" aria-labelledby=\"accordion-control-9097\" aria-hidden=\"true\" id=\"content-9097\">\n\t\t\t\t\t<p>You can start the information search by doing some <strong>preparatory queries<\/strong>. Hence you can try your search concepts, <strong>how common or rare<\/strong> they are within the database. You can collect some <strong>alternative terms<\/strong> from the results or you can just get a feel to the topic.<\/p>\n<p>On the grounds of the first queries you can deduce what to do next in order to get better results.<\/p>\n<h4>The means to refine the search query are as follows:<\/h3>\n<ul>\n<li><strong>number of concepts<\/strong> (that is: number of AND-operations)<\/li>\n<li><strong>search terms<\/strong> describing the concepts<\/li>\n<li><strong>fields<\/strong> to be searched<\/li>\n<li>in\/excluding <strong>truncation<\/strong><\/li>\n<li>in\/excluding <strong>phrases<\/strong><\/li>\n<\/ul>\n<h4 class=\"wp-block-heading\">If you get too many and\/or irrelevant results:<\/h3>\n<ul>\n<li>add a defining concept using the AND-operator<\/li>\n<li>if the search term appears to be too general, try to find more specific terms<\/li>\n<li>use the title and\/or subject fields only<\/li>\n<li>use a phrase instead of an AND-operation<\/li>\n<\/ul>\n<h4 class=\"wp-block-heading\">If you get too few results:<\/h3>\n<ul>\n<li>check the possible typing errors<\/li>\n<li>remove the least significant concept<\/li>\n<li>figure out alternative and broader terms to you search concepts<\/li>\n<li>search for all fields of records<\/li>\n<li>split the phrase to an AND-operation<\/li>\n<li>use truncation<\/li>\n<\/ul>\n<p>The definition of a \u201cgood\u201d or \u201ccomprehensive\u201d or \u201cproper number of\u201d results depends on the purpose of the search.<\/p>\n<p>When you need <strong>a limited number of truly relevant results<\/strong>, you make a focused query and try to cut down the number of irrelevant publications.<\/p>\n<h4 class=\"wp-block-heading\">A systematic search<\/h3>\n<p>When you like to have an extensive result containing \u201ceverything\u201d on the topic, you\u2019ll make a query containing <strong>all the possible alternative terms of a certain concept and all the possible combinations<\/strong> for them. A systematic literature review needs this kind of extensive search. The number of results can be rather large and you\u2019ll need to read and look through the results in order to select the actually valuable publications.<\/p>\n<h4 class=\"wp-block-heading\">Search history, Recent searches<\/h3>\n<p><strong>The search history<\/strong> -page is a handy tool for documenting the whole search session and re-running the queries.<\/p>\n<p><em>An example of search refining seen through search history. The search topic is: How spatial analysis can be used as a tool for siting health services.<\/em><\/p>\n<figure class=\"wp-block-image size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-10661\" src=\"https:\/\/blogs.uef.fi\/ueflibrarypostgrad\/wp-content\/uploads\/sites\/33\/2022\/08\/PGrefine_2.png\" alt=\"\" width=\"768\" height=\"542\" srcset=\"https:\/\/blogs.uef.fi\/ueflibrarypostgrad\/wp-content\/uploads\/sites\/33\/2022\/08\/PGrefine_2.png 938w, https:\/\/blogs.uef.fi\/ueflibrarypostgrad\/wp-content\/uploads\/sites\/33\/2022\/08\/PGrefine_2-768x543.png 768w\" sizes=\"auto, (max-width: 768px) 100vw, 768px\" \/><figcaption>Trying and changing various elements in a query may have an effect on the number of results quite a bit. Here for instance, adding the truncation inside the quotation marks (set #5) or searching completely without phrases (set #1) gives a large number of results. Respectively, using the Title-field (sets #5-8) reduces the amount.<\/figcaption><\/figure>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t\t\t\t<div class=\"accordion accordion-js\">\n\t\t\t\t<button class=\"accordion__button\" aria-controls=\"content-9403\" aria-expanded=\"false\" id=\"accordion-control-9403\">\n\t\t\t\t\t<h3 class=\"accordion__heading\" >\n\t\t\t\t\t\tSaving and locating results\t\t\t\t\t<\/h3>\n\t\t\t\t<\/button>\n\t\t\t\t<div class=\"accordion__content\" role=\"region\" aria-labelledby=\"accordion-control-9403\" aria-hidden=\"true\" id=\"content-9403\">\n\t\t\t\t\t<p>A list of references recalled by a query is easily <strong>printed, saved or emailed<\/strong> in all databases. saving references to reference management program is ofter done through Export-link. You can choose the whole list or just the ones you like.<\/p>\n<p>How this is done varies from one interface to another. This is an example from <em>Scopus database<\/em>:<\/p>\n<figure class=\"wp-block-image size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-10146\" src=\"https:\/\/blogs.uef.fi\/ueflibrarypostgrad\/wp-content\/uploads\/sites\/33\/2022\/08\/MOD1_saving.png\" alt=\"A screen shot of Scopus results listing. Icons for printing, emailing and saving as pdf. Other action are displayed as text. Export-link is for sending references to reference manager. Useful sorting options: relevancy \/ newest date.\" width=\"768\" height=\"510\" srcset=\"https:\/\/blogs.uef.fi\/ueflibrarypostgrad\/wp-content\/uploads\/sites\/33\/2022\/08\/MOD1_saving.png 1020w, https:\/\/blogs.uef.fi\/ueflibrarypostgrad\/wp-content\/uploads\/sites\/33\/2022\/08\/MOD1_saving-768x510.png 768w\" sizes=\"auto, (max-width: 768px) 100vw, 768px\" \/><figcaption>If you like to save references or whole search queries for later use, you have to create a free account in a database. Otherwise all data is disposable only during the current session.<\/figcaption><\/figure>\n<p>The result list might offer several tools for <strong>sorting, limiting and analyzing<\/strong> the results. A tip: many databases sort the result by the publication date by default. Try relevance to get the best matches for the query first.<\/p>\n<h4 class=\"wp-block-heading\">Getting the full texts<\/h3>\n<p>While saving, <strong>only the references are saved<\/strong>, not the full texts. To save a full text, you must open the article and save the PDF.<\/p>\n<div class=\"wp-block-columns is-layout-flex wp-container-3\">\n<div class=\"wp-block-column is-layout-flow\">\n<p>To open a article, use the Full text\/PDF -link or locate the article with <em>Find it<\/em> -service using the icon.<\/p>\n<\/div>\n<div class=\"wp-block-column is-layout-flow\">\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-3650 alignnone\" src=\"https:\/\/blogs.uef.fi\/ueflibrarypostgrad\/wp-content\/uploads\/sites\/33\/2020\/03\/findit.png\" alt=\"\" width=\"54\" height=\"20\" \/><\/figure>\n<\/div>\n<\/div>\n<p>UEF-Primo, reference databases and Google Scholar use <em>Find it<\/em> to show you what volumes and issues have been acquired <strong>to be available online in the university.<\/strong> Moreover, there is a possibility to check the library collection for the printed version.<\/p>\n<p>Notice that <strong>not all articles are automatically accessible<\/strong> to our university.<\/p>\n<p>If the <em>Find it<\/em> doesn\u2019t find the article for you, it\u2019s always possible to try your luck <strong>with Google.<\/strong> It might find the article from an open online repository, a profile site or an open access publication.<\/p>\n<p>The open access publishing policy enables free of charge availability of scientific publications (articles) for anyone who wishes to read them. This increases the usage and the impact of the scientific research. <a href=\"https:\/\/unpaywall.org\/\" target=\"_blank\" rel=\"noopener noreferrer\">Unpaywall<\/a> (opens in new tab) is one handy web browser add-on created to locate the legal open access articles automatically.<\/p>\n<p>There are several other means to locate <strong>open versions of articles<\/strong>. Read more about them in library\u2019s <a href=\"https:\/\/www.uef.fi\/en\/library\/guide-for-open-publications-searching\" target=\"_blank\" rel=\"noopener noreferrer\">Guide for open publications searching<\/a> (opens in new tab).<\/p>\n<p>If you don\u2019t find the article from the Internet or as a printed version from the library, you can order the article \u2013 or a book \u2013 from the <strong>Interlibrary service<\/strong>. See more information from the <a href=\"https:\/\/www.uef.fi\/en\/library\/as-a-customer#paragraph-8582\" target=\"_blank\" rel=\"noopener noreferrer\">library homepage<\/a> (opens in new tab).<\/p>\n<p>The National Repository Library (Varastokirjasto) stores printed materials \u2013 books and journals \u2013 removed from active collections of Finnish libraries. Also this material can easily be ordered by interlibrary service: books for loan and articles as copies. The service is quick and low-cost.<\/p>\n<h4 class=\"wp-block-heading\">Search history<\/h3>\n<p>Whenever you make a query, the results of your search will display in the <strong>Search History<\/strong> (alternative name <strong>Recent searches<\/strong>). Through the search history, you can <strong>edit and rerun queries and create email alerts<\/strong> of new publications.<\/p>\n<p>This is one example of a search history :<\/p>\n<figure class=\"wp-block-image size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-1283\" src=\"https:\/\/blogs.uef.fi\/ueflibrarypostgrad\/wp-content\/uploads\/sites\/33\/2017\/07\/PGhistory.png\" alt=\"\" width=\"768\" height=\"291\" srcset=\"https:\/\/blogs.uef.fi\/ueflibrarypostgrad\/wp-content\/uploads\/sites\/33\/2017\/07\/PGhistory.png 1282w, https:\/\/blogs.uef.fi\/ueflibrarypostgrad\/wp-content\/uploads\/sites\/33\/2017\/07\/PGhistory-768x291.png 768w\" sizes=\"auto, (max-width: 768px) 100vw, 768px\" \/><figcaption>Search history tools are handy. The action icons are (from left to right): Setting a RSS-feed, Setting a search alarm, Saving the search and its\u2019 results, Editing the query, Deleting the search and its\u2019 results.<\/figcaption><\/figure>\n<p>&nbsp;<\/p>\n<p>Watch videos for more information (videos open in new tabs):<\/p>\n<p>Ebscohost: <a href=\"https:\/\/connect.ebsco.com\/s\/article\/Using-the-EBSCOhost-Result-List-Tutorial?language=en_US\" target=\"_blank\" rel=\"noopener noreferrer\">Using the result list<\/a><br \/>\nProQuest: <a href=\"https:\/\/www.youtube.com\/watch?v=XrTLxXPMplY\" target=\"_blank\" rel=\"noreferrer noopener\">Saving searches and results in ProQuest<\/a><br \/>\nPubmed: <a href=\"https:\/\/www.nlm.nih.gov\/oet\/ed\/pubmed\/quicktours\/alerts\/index.html\" target=\"_blank\" rel=\"noreferrer noopener\">Save Searches and Set E-mail Alerts<\/a><br \/>\nWeb of Science: <a href=\"https:\/\/www.youtube.com\/watch?v=2cEy7dUvwbY\" target=\"_blank\" rel=\"noreferrer noopener\">Saving Searches and Creating Alerts in Web of Science<\/a><\/p>\n<p>NB: The <strong>Help section<\/strong> of each database provides comprehensive assistance for using databases and their tools by videos and\/or by texts.<\/p>\n<p><strong>Adding references to a reference manager<\/strong> \u2013program is easy in most databases. See more from Module 3 Reference management.<\/p>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t\t<\/div>\n\t\n\n\n<p><\/p>\n\n\n\n<p>(8\/2024 RH)<\/p>\n\n\n\n<p class=\"has-text-align-right\">This is the last page of Module 1.<\/p>\n\n\n\n<p class=\"has-text-align-center\"><a href=\"https:\/\/blogs.uef.fi\/ueflibrarypostgrad\/1-module-the-basics-of-information-retrieval\/basics-of-using-databases-2\/\">&lt; Previous page: Basics of using databases<\/a><br><a href=\"https:\/\/blogs.uef.fi\/ueflibrarypostgrad\/\">Go to: Course info -page<\/a> <br><a href=\"https:\/\/blogs.uef.fi\/ueflibrarypostgrad\/2-module-discipline-specific-information-retrieval\/\">Continue to the Module 2 &gt;<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Information retrieval is rarely complete at once. Sometimes, the search and keywords have to be edited, modified and refined many times. When the search is finally successful, it is worth saving: this is how you can return to it later. (8\/2024 RH) This is the last page of Module 1. &lt; Previous page: Basics of [&hellip;]<\/p>\n","protected":false},"author":129,"featured_media":0,"parent":51,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-11763","page","type-page","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.1.1 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Modifying &amp; saving searches - Research Information Retrieval and Management<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/blogs.uef.fi\/ueflibrarypostgrad\/1-module-the-basics-of-information-retrieval\/modifying-saving-searches\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Modifying &amp; saving searches - Research Information Retrieval and Management\" \/>\n<meta property=\"og:description\" content=\"Information retrieval is rarely complete at once. 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