Avainsana-arkisto: public examination

From MSc to PhD – how the process goes at UEF! Part 1.

Every university and institution has its own requirements and procedures for the PhD thesis, defense and everything related to it, beginning from the process of applying for a PhD student position. From time to time we hear experiences from our neighboring countries through colleagues and co-workers. There are many differences between the processes, but also, many similarities. One thing in common is the thesis. Every PhD student must write a thesis, and have a public examination upon the thesis.

We have already written many posts about the daily life of a PhD student, so we will not go into details in this post. You can read more for example here, here and here. From now on we will concentrate on what happens, once the thesis is about to be ready.

Checking the layout practices from the previously printed PhD theses.

The process of thesis making

In natural sciences at UEF, a PhD thesis consists of 3-5 scientific articles, of which at least two must have been peer-reviewed and published (or at least accepted for publication) before public examination. The PhD thesis includes a thorough summary, where the most important findings of the articles have been summed up, to make a readable context that makes sense. At UEF, all PhD students are in a Doctoral School, consisting of 15 different doctoral programmes. Most of the biology students, Kaisa and Kristiina included, have made their thesis and studies at the doctoral programme of environmental physics, health and biology. The doctoral school and  programmes offer courses, and in some cases also grants for PhD students.

It is hard work to get data for you PhD thesis! Sampling campaign in Lake Junttiselkä.

Preparing for the pre-evaluation and public examination

When the thesis is ready, the main supervisor (in co-operation with the faculty officers) proposes two pre-examiners for the thesis manuscript. Not just anyone can act as a pre-examiner, because there are many requirements for one: Must be an experienced scientist, preferably a professor or at least an adjunct professor (we call it ”dosentti” here in Finland). Also, the pre-examiner is not supposed to have any co-operation with the PhD candidate, not reside at the same department or even the same university. Preferably, at least one of the pre-examiners should from a foreign country.  The pre-examiners are given two months for examining the thesis before they need to give a statement for accepting it or not. In some cases, the pre-examiners provide useful tips for improving the quality of thesis, which should be taken into consideration before sending the thesis to press. Since at least two of the articles of the PhD thesis have already been peer-reviewed and accepted, and also the supervisors have proofread and accepted the thesis for pre-examination, the statement is positive in most of the cases. But the process in still important for maintaining the quality of the theses.

The dean gives a permission for defense (väitöslupa) only after two positive statements from the pre-examiners. Then, the thesis goes to language revision and finally to press (Grano at UEF). This process might take up to two weeks, or even longer, if the first draft does not come out in a perfect shape. The printed books get delivered to the candidate before defense, and one copy must be delivered to the library at least 10 days before the defense. Also, a publishing agreement must be written with the UEF library. The library officers offer the key words and classification number for the thesis. This must all be done before sending the thesis to press. A press release must be prepared too, following the instructions of the communications and media relations department.

Also, a proposal for opponent and custos must be made in advance for the faculty. However, this cannot be done before the permission of defense has been obtained.

Remember also:

  • Do not forget to send invitations!
  • Official photo must be taken at a local photographer in advance!
  • Agreement on the dresscode together with custos and opponent.
  • Check the availability and reserve the auditorium in advance, otherwise you will not have options!

What to expect for your defence day? Stay tuned for part 2!

Text: Kaisa Figueiredo

Photos: Kaisa Figueiredo and Kristiina Väänänen








Two new Phd dissertations from our research group!

Our PhD students Kaisa and Krista have been working extra hard within the past few months. There were many exciting moments with writing the dissertations and planning for the public examinations. In Finland, the dissertation is first sent to two pre-examiners. They shall give recommendations (is the thesis ready for publication or not) and comments for the final improvements. Then, it is time for final polishing and language editing. Finally, we get the book printed and get ready for the public examination and the evening party, Karonkka.

It was a great moment to finally get the book in your hands. Krista’s can be found in here (Adverse effects of metal mining on boreal lakes:metal bioavailability and ecological risk assessment) and Kaisa’s in here (Bioaccumulation and trophic transfer of polychlorinated biphenyls in boreal lake ecosystems:
predicting concentrations with models and passive samplers).

Krista’s final version of the PhD dissertation.

The most exciting moment was just before entering to the lecture hall, Kaisa is here with her opponent Dr. Kari Lehtonen and Custos Dr. Jarkko Akkanen

Kaisa is on her way to her public examination.

The public examination lasts usually from two to three hours and it is a  combination of interesting discussions and tough questions.

Exciting moments at Kaisa’s public examination.

Finally, everything is over and it is time to celebrate. Krista served some sparkling wine and snacks after the examination to celebrate the occasion.

Krista enjoying the sparkling wine after the examination (see the wide smile!), together with her opponent, Dr. Kari-Matti Vuori and Custos, Dr. Jarkko Akkanen

Congratulations to Kaisa, who already obtained her doctoral diploma! Krista’s diploma is still on the way, in the wheels of bureaucracy.

Text by Kristiina Väänänen, pictures from various sources (published with the kind permission of the photographers).